Desktop and Online never store your books identically — so we don't ask you to take the migration on faith. We give you a documented reconciliation that walks from your old trial balance to your new one, names every difference, and explains why. Plus a sealed, tamper-evident archive of your full history. See three real migrations below — download the actual documents and check the math yourself.
The free conversion tool moves your data, but it does it quietly — and it doesn't tell you what didn't make the trip. Payroll history, attachments, custom templates, reconciled flags, inventory detail, open credits: any of these can fall away without a warning, and you often don't find out until a balance looks wrong three weeks later. The hardest part isn't running the conversion. It's knowing, with proof, that your numbers survived it.
That's the gap we close. Sealed Ledger migrates your books from QuickBooks Desktop to QuickBooks Online, validates the result against your Desktop file before anything goes live, and gives you a documented, reconciled record of exactly what carried, what changed, and what didn't — so you never have to take the migration on faith.
We capture your QuickBooks Desktop company file into a sealed, tamper-evident archive using Sealed Accounting Ledger Technology (S.A.L.T.). The sealed bundle is yours to keep and gives you offline access to your full Desktop history — forever.
Before any migration, we analyze your file against what QuickBooks Online can hold and give you a written summary: every record that migrates, and every item that stays behind, with the reason for each.
We run your migration in an isolated validation environment and confirm balances, A/R, A/P, inventory, and open transactions match your Desktop file. Nothing is written to your live QuickBooks Online until you sign off — a good point to involve your accountant.
On your approval we complete the migration and deliver a results package proving the trial balance ties out, itemizing every value created, kept, and intentionally not carried.
Clean cutover. Open items — unpaid invoices and bills, outstanding purchase orders — migrate so QuickBooks Online is your complete picture going forward. Closed transactions stay behind; their effect already lives in your balances. The result is a clean QuickBooks Online file plus a sealed archive of everything that came before.
Below are complete migration packages for three different QuickBooks sample company files — the same documents every client receives: a pre-migration analysis and a post-migration results report. Each results report includes a line-by-line trial balance reconciliation that compares the QuickBooks Desktop source to the live QuickBooks Online result and accounts for every difference between them, with the reason for each. Don't take our word for it — download them and check the math.
Exercises: 146 customers, 113 accounts, 56 products & services with 7 group items, class tracking, 2 sales-tax agencies, progress invoicing, open estimates, bills, and POs.
Exercises: 65 customers, group/discount/subtotal items, a sales-tax agency, applied payments on open invoices, and 77 paychecks correctly left in Desktop with payroll preserved.
Exercises: 64 products & services with 50 inventory items, open item receipts carried as bills with original transaction IDs preserved, multi-agency sales tax, and open POs.
Most migrations leave you with a new QuickBooks Online file and nothing that proves how you got there. Ours leave you with both.
Every migration includes a sealed, tamper-evident archive of your original QuickBooks Desktop data, captured with Sealed Accounting Ledger Technology (S.A.L.T.). It's yours to keep and control — non-custodial — and it gives you offline access to your full Desktop history long after the subscription ends. Paired with the migration results document, you have a defensible record of exactly what your books looked like before the move, what changed during it, and what didn't carry.
That record matters most precisely when the stakes are highest: an auditor, a lender, or a private-equity diligence team asking what happened to the numbers. Instead of "we think it converted correctly," you hand them proof.
We'll be honest about the options, because not every file needs us. Intuit's free conversion tool is fine for a clean, simple file you're comfortable verifying yourself. A third-party migration service handles some edge cases. Starting fresh with only opening balances is the right call surprisingly often. And hiring a professional is the right answer when the file is complex enough — or the books matter enough — that the cost of getting it wrong dwarfs the cost of getting it right.
Hand it to us when you want certainty rather than hope: when an auditor, lender, or buyer will look at these numbers; when the file carries inventory, classes, jobs, multi-agency sales tax, or years of history; or when you simply don't want to discover three weeks later that something didn't survive. You get a validated migration, a reconciled results package, and a sealed archive of everything that came before.